March 5, 2024 - Texas SAR Historian, John Anderson

A document should be consider public, except if it contains any of the following:
(private-email, private-phone, private-street-address, birthday, SSN)

Using the previous University of North Texas Special Collections guideline, 
if a document contains any of the above, then it MUST BE CONSIDERED PRIVATE 
for 25 years past the original document date.

The recommended Texas SAR Archive hierarchy is for:

For public files not necessarily on a webpage:
public Texas SAR State   docs, photos, etc should be placed under TexasSAR.org/public-archives
public Texas SAR Chapter docs, photos, etc should be placed under TexasSAR.org/theirChapterName/public-archives

For private files not necessarily on a webpage:
Private Texas SAR State   docs, photos, etc should be placed under /!!TXS!!SAR!!/private-archives/TexasSAR
Private Texas SAR Chapter docs, photos, etc should be placed under /!!TXS!!SAR!!/theirChapterName/private-archives

For best searches of files, use filenames of:
o Use upper and lower cases as you deem fit.  Case is ignored by search engines.
o Date followed by Description; YYYYMMDD is best followed by meaningfull description.
o Space between filename parts; i.e. not ChapterCharter, but use Chapter Charter.
o Do not use commas, dashes, underscores or special characters. If you use # infront of chapter number, 
     then search must also use it.  Therefore, avoid #.


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